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BSBWHS302 – Apply Knowledge of WHS Legislation in the Workplace& BSBWRT301- Write Simple DocumentASSESSMENT COVER SHEETSTUDENT ID STUDENT NAMEFirst Name:Last Name:Student’s Declaration:Students please note: By submitting this assessment, you are acknowledging and agreeing to the following conditions.Authentic: The assessor is assured that the evidence presented for assessment is the learner’s own work.Valid: The assessor is assured that the learner has the skills, knowledge and attributes as described in the module or unit of competency and associated assessment requirements.Current: The assessor is assured that the assessment evidence demonstrates current competency. This requires the assessment evidence to be from the present or the very recent past.Sufficient: The assessor is assured that the quality, quantity and relevance of the assessment evidence enable a judgement to be made of a learner’s competency.Please complete all assessment tasks, save, and upload in Moodle for grading. Please view the videos on submitting work through Moodle in the FAQ section of your VET Orientation course. Check Moodle grades and feedback on your submission. You will receive an email notification when your assessment has been graded.Please check the boxes below acknowledging and agreeing to the following conditions.? I have read and understood the details of the assessment.? I have been informed of the conditions of the assessment and the appeals process and understand I may appeal if I believe the assessment is not equitable, fair or just.? I agree to participate in this assessment, and I am ready to be assessed.? I certify that the attached is my own work (or in collaboration with other members of the group as required).? I have acknowledged all sources where appropriate in accordance with ILSC’s Academic Integrity Policy, and I believe other group members have done the same.Assessor’s Acknowledgement:Please verify each of the following principles of assessment by placing a tick in each box. Refer to the assessor’s handbook for further information if required.Observation/Demonstration Checklist For reference only: Your trainer will complete this Observation Checklist on MoodleStudent NameTrainer/Assessor DateUnit code and name BSBWHS302 Apply knowledge of WHS legislation in the workplaceBSBWRT301 Write simple documentsThe student is able to demonstrate competency by: Yes No CommentIdentifying non-compliances with WHS legislationFollowing accepted communication practices and feedback from othersCommunicating WHS legislative information to othersmodelling open and respectful communicationsUsing listening and questioning skills to seek additional information or confirmation of task completionThe candidate’s performance was: Satisfactory Not satisfactoryOverall feedback to candidate:Student Signature Assessor Signature Click here to enter text.BSBWHS302 Apply knowledge of WHS legislation in the workplaceTASK 1. Short Answer Questions & Observation ChecklistActivity 1: Determine the legal framework1. Who is the WHS regulator in your State or Territory? Provide their website address.2. Provide at least three (3) types of legislation that relate to your workplace (or any other workplace of yourchoice) and provide a brief explanation of each. An example is given for you.example:Dangerous Goods Act – Relates to substance that have the potential to harm people, property and the environment (corrosives, explosives, flammables, oxidising, spontaneous combustible, toxic, water reactive).3. Complete the relationship diagram below by providing the aim of the WHS Act, regulations, codes of practice and guidance notes/materials. Access the website of Safe Work Australia – Model WHS Laws for a description.4. Samuel works as an operator at an electronics company that manufactures equipment for a local carcompany. One machine produces a loud noise that has the potential to cause hearing loss.a. Refer to the current Model Work Health and Safety Regulations and locate the section relevant to noise. Document the section number within the regulations.b. Locate the code of practice section on the Safe Work Australia website. Find the code of practice that deals with noise and noise reduction. Record the name of the code of practice and the web link where it can be accessed.7. Write the meanings for the acronyms associated with WHS in the table below.WHSPCBUHSRHSCPIN8. Organisations have a legal obligation and a duty of care to train workers for a safe workplace. List four (4) WHS related training courses you may be required to attend.Activity 2: Discuss consequences of non-compliance and demonstrate skills. (Observation Checklist)You will be working in pairs to discuss the consequences of non-compliance in the workplace according to WHS legislation. Once you have discussed each question with your classmate, provide your own individual responses in the spaces provided.Your trainer/assessor will be observing your ability to:? Identify non-compliance and consider the actions of others? Communicate WHS information using appropriate language? Use listening and questioning skills to clarify and confirm understanding of each workplace situation.9. What are the consequences of non-compliance of WHS in your workplace.a. What types of non-compliance would you report on and who would you report to? Provide an example.10. Consider the situations listed below and identify whether each organisation is compliant or non-compliant with WHS Acts and regulations. Give a reason for your response.a. A worker slips on a spilt coffee in the café. The HSR provides first aid promptly, records the incident in the record book, reports the situation at the staff meeting and asks people for their advice on eliminating such risk in the future.b. A new worker is told, “there is no time for a proper induction but we’ll train you on the go when the need arises. You are always free to ask us questions.”c. A worker notifies the HSR that the photocopier appears to be faulty and is starting to overheat. The HSR places a notice on the machine and sends an email to everyone informing them not to use the copier.d. Turnkeys Construction Company supplies hard hats and safety vests for workers but are not supplied to visitors on construction sites.Activity 3 – Contribute to activity that reflects WHS legislative requirements11. What can a worker assisting a WHS specialist do to contribute to monitoring WHS compliance?12. List three (3) ways you can contribute to ensuring work is carried out safely in your workplace.13. List at least four (4) things that should be checked to identify non-compliance.14. In a paragraph, explain why you need to know and understand your specific WHS responsibilities andaccountabilities.Activity 4 – Keep up-to-date with legislation15. You have been asked by your supervisor to find some material on manual handling.Using the internet, search for a manual-handing poster or manual-handling signage suitable for an office workplace.a. Copy and paste your poster image into the space below. Don’t forget to include a link to the website where you found your poster image.b. List locations in an office workplace where you could display ers and/or signage.16. Name at least three (3) current sources of WHS information you could access for your industry or workplace. Explain the types of information they each provide.17. Why should you use a number of strategies to communicate WHS information to others in the workplace?18. List at least three (3) ways you can continue to learn about WHS legislation.TASK 2 – Case StudyActivity 1- Video meetingDescriptionHSC members of ILSC College have recorded a WHS meeting. The meeting is to identify potential risks and resolve non-compliance issues. You will be recording the minutes of the meeting. The agenda below outlines topics of the meeting.InstructionsTo complete activity 1 & 2:[Microsoft review instructions https://www.gcflearnfree.org/word2010/reviewing-documents/1/]1. Download the Meeting Minutes Template from Moodle and save as Minutes draft copy.2. Watch the ILSC meeting video in Moodle- Assessment tab for this unit and take notes.3. Create a “draft copy” document and proofread using review, to track changes and comments. Check the minutes for suitability and readability including grammar, spelling, sequencing and structure. Upload your draft copy to Moodle.4. Create a final copy of the minutes (with any changes from your review) and upload to Moodle. (both documents must be submitted)5. Complete Activity 2 on P15.WHS Meeting agenda? Date: 10th March 20XX? Time: 2:30pm? Location: ILSC CollegeNo. Agenda topics1 Apologies2 Business arising from previous meeting3 Fire Drill4 Assembly point confusion5 Office lights6 Next meetingActivity 2 – Compliance and legal obligationsProvide responses below using information from the ILSC meeting and your knowledge of Work, Health andSafety legislation. You can access information on WHS model laws from www.safeworkaustralia.gov.au(a) The model legislation, regulations & codes of practice covering the issues raised in the meeting.(b) Types of documentation & sources of information used to deal with WHS issues. (e.g. policy & procedures)(c) Appointed HSRs and duty holders and their roles.(d) Consequences of noncompliance of WHS legislation on the college.(e) Types of information & training that should be offered? To whom?(f) How to monitor WHS compliance, risks and hazards.(g) Refer issues of noncompliance to whom?(h) Methods of distributing & communicating outcomes of the WHS meeting to others.(i) Who would require a copy of the meeting minutes? What procedure would you follow to store the document file?BSBWRT301 Write simple documentsTASK 1: Short answer questions and exercisesActivity 1. Plan, draft and review documents1.Complete the diagram below to show factors you need to consider when planning a document.2. When writing documents such as business letters, memos, emails or reports what are the seven (7) basic rules?1234567a. Why is knowing the purpose of the document important?b. List six (6) purposes a document can have.4. Explain the importance of knowing your audience when writing a document.LettersFormat is the standard business style and involves the following elements. Label the diagram below. a.b. When referring to people in your document what two (2) things should you remember to do?c. Create a list of at least six (6) tips for writing standard business letters.d. List Four (4) ways to include or refer to additional material in a letter.Block lettera. Label the standard elements of this standard business letter.GreenLeaf Events Co.GreenLeaf would like to invite you to the premier fundraiser for the Botanic Gardens, located on the edge of theBrisbane River. It’s not your typical fundraiser; this lively evening of music, food and fashion, offers something for everyone.We will also unveil a special partnership with Aria restaurant, a cutting-edge farm-to-table style restaurant in the hustle and bustle of downtown Brisbane. Aria will be adding a special “Garden Cocktail” featuring ingredients from the Botanic Garden, and GreenLeaf guests will be the first to get a taste of the action.As a token of our appreciation, I have enclosed two tickets for you to bring a friend. I look forward to meeting you inperson and thanking you personally for your support of ourKind regardsGreetings and sign-offsa. Fill in the table below. Choose the correct title, salutation and sign-off used in formal writing.Salutation description Salutation, title and nameto an unfamiliar male, Peter Smith example:Dear Mr. Peter Smith or Dear Mr. Smithto an unfamiliar female, Sally Smithto an unfamiliar married female, Ji Su Ahnto Doctor Pedro Silvato a familiar woman, Rami AymanUnknown maleUnknown person male or femaleto an unknown personSign-off description Sign-off typeUnfamiliar person, professional and formal tone. example:Yours faithfullyUnfamiliar person, professional and formal tone for customers and clients.A formal friendly tone.Extending a warm and friendly tone.Memoranda (memos)a. Provide at least four (4) reasons for sending memos.b. What should you consider about your audience when writing memos?Email7. List six (6) reasons why you would choose to use email as a form of communication.a. List the standard elements of an email.12345b. What is the rule when sending large files by email?c. What is inappropriate use of email in the workplace?8. List the three (3) Australian federal and state or territory laws organisations are required to comply with,when writing documents.1.2.3.Meeting documents9. What is a meeting Agenda and what is its purpose?a. What are Meeting Minutes and how are key points communicated?Activity 2. Writing Considerations1. How can the content of a document be visually structured? List at least six (6) ways.2. There are two elements of communication to consider when planning a document:The Method which relates to:The Means which relates to:3. What are the three levels of formality, also known as style of writing?4. Why is tone important in business writing?5. Change each sentence below using passive and active language.Passive: The report was written by Mr. Brian Adams.(a) Active:Passive: The annual report was discussed by management.(b) Active:Active: Our city branch sent the material you ordered.(c) Passive:6. Explain the different methods of proofreading a document.7. Re-write the memo below and make 18 corrections to spelling and grammar, punctuation, formatting, sequencing, style and tone errors.MemorandumTo: All staffCC: Ms. John SmithFrom: Office ManagerDate: 24 July 2017Subject: Car ParkDearest you allIf you need to know anything more, just give me a ring later if you like. OKThe car park surfacing is finished but because the door is broken we can’t use the park. This may effect the time you start work.Does this upset any meeting plans. If you thought this is the case please let you’re manager no. We do understanding this is a convenience and do apologise. We hope accessing to the car park will be available by Friday.Regardless LeslieMemorandumTo:CC:From:Date:Subject:TASK 2: Case StudyDescriptionYou work for Greenleaf Events Co., a production company that produces special events such as street fairs, farmer’s markets and music festivals. The company has built their reputation on trust and confidence keeping promises to customers.“We love our clients, our staff, our customers, our community and most of all our vendors. We are a family”.Company addressGreenLeaf Events Co.2 Barkly StreetSPRING HILLQUEENSLAND 4004Company policies & Style GuideCommunicate effectively and transparently – Correspondence such as letters, emails, memos and other methods of communication should be direct and to the point. Use correct spelling and grammar and leave contact information for the customer and company information such as full name, address, phone, fax, website URL, and other vital information.Be responsive – Return calls and answer emails promptly, letting the customer know their importance to you and GreenLeaf.Be sensitive to privacy – With the problem of identity theft and hacking, be aware of the sensitive nature of the personal information you handle.Style Guide – All written correspondence must have company logo and follow business writing conventions and standards elements. Font: Arial 12PtStorage – File all correspondence in company “information management system” according to file name, date, status and version control (where appropriate).ScenarioTony Russo who resides at 3 Oberon Street Morningside, Qld 4170, is a regular stall holder of GreenLeaf farmers market. On 23rd May 20XX the market was washed out due to a very heavy storm and some stall holders sustained damage to their fresh produce and pergola. Tony has contacted GreenLeaf to ask for a refund of the $250 stall holder fee.Your manager, Steve Wright, has given you permission to send a cheque to Tony for the full refund amount. You must first contact Maria from the accounts department to write the cheque.InstructionsTo fulfil the communication needs in the scenario, you will be writing two (2) documents. Consider the purpose for your communication and choose the most suitable method and means i.e.? Letter? Email? MemoYou will need to consider the style & tone of your writing as well as structure and readability.Using the ‘letter/email/memo templates’ document available in Moodle – Unit resources, select two (2) of these templates (delete the template you don’t need) to create your documents. N.B. You will save both documents into one file.Follow these steps:1. Plan your documents:o complete the planning section of the table below, for each document.o create a draft copy of your two chosen documents from the template (as above) o Save the draft copy using an appropriate file name.2. Review your draft copies: o open each draft copy document in Review mode. o proofread by making corrections using “Track Changes” and “Comments”. o insert a “DRAFT” watermark and save.o Complete the “DRAFT COPY CHECKLIST” checklist below o UPLOAD the draft copy to Moodle3. Finalise your documents: o Make any final changes required then “Accept Changes” and save this file as your final document. o UPLOAD the finalised copy to MoodleComplete the table & checklist for each document.TASKS DOCUMENT 1 DOCUMENT 2DOCUMENT PLANNINGPurpose of document.Method of communication & key points.Means of communication.Organisational requirements.Any additional material included.Copy of document to be filed, how & where?DRAFT COPY CHECKLIST (check your document and type YES/NO into the following fields)STANDARD CONVENTIONS DOCUMENT 1 DOCUMENT 2Suitability of tone, audience, purpose, format and styleReadability, grammar, spelling, and sentence and paragraphconstructionSequencing and structureAddressed to and sent to correct person.
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