Assignment 1- Brief

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Assignment 1- Brief
This Brief sets out what is required to be done by each individual and should be read in
conjunction with the instructions given through lectures and the unit of study guide.
The SBM3302 individual assignment has three major deliverables:
1) Project delivery system
2) Financial contract type
3) Procurement method
APIC CONSULT serves as a general contractor and project consultant to private companies
and government agencies. Your manager just got a new project for APIC CONSULT and has
asked you to study it and advise the client on selecting the best project delivery system,
financial contract type, and procurement method for the project.
The project information is presented below which contains by a series of facts and
assumptions. Remember that there will be more than one way to select the “most suitable’
project delivery system, financial contract type, and procurement method. This selection
depends on what you consider the most important factors related to the project (e.g., time,
budget, quality, communication, …). The key is to have a logical and systematic analysis that
is consistent with your client’s overall needs.
Based on the material provided to you on tutorial week5, you need to develop an evaluation
matrix. Figure 1 is an example of an evaluation matrix which you need to prepare for delivery
system, financial contract type and procurement method selection. You are expected to
document your answers and provide a detailed explanation of your decisions regarding the
project delivery system, financial contract type and procurement method selection. Please
document all the assumptions you make and explain, in a very professional way, each number
you assign to every cell in the matrix.
Method 1
Method 2
Method 3
Criteria 1
Criteria 2
Criteria 3
Criteria 4



(** The score is the numerical value (between 1 and 10) that you choose for a given
criterion. For a specific delivery method, the weighted score is the multiplication of the
criterion weight times the score you provided for that criterion. Each one of these numbers
should have a very clear and professional explanation.)
Project Description
The existing Sydney motorway network (including the M5 Motorway, M5 East and the M4
Motorway) carries high levels of average weekday and peak hour traffic, including large
volumes of heavy vehicles from western Sydney to and from the Port Botany/Sydney Airport
economic zone. Parramatta Road just east of Norton Street is forecast to carry up to 80,000
vehicles per average weekday compared with 65,000 vehicles per average weekday in 2012.
This equates to 24 per cent growth  The M5 East is forecast to carry 112,000 vehicles per
average weekday compared with 98,000 vehicles per average weekday in 2012. This
equates to 14 per cent growth.
In an area of rapid growth that has deemed the current roads insufficient for growing
demand and with an existing infrastructure, the Widening of the existing M4 Motorway
from three lanes to four lanes each way from Church Street to Homebush Bay Drive is a
major project was a major undertaking.
After an intensive selection process performed by NSW Government, the AUD 16.8 billion
construction project was awarded to WestLINK , jointly with other contractors. Beginning
with the award of the contract in early 2015, the difficult task of constructing 33 kilometers
of motorway to link western and south-western Sydney with the city began and the work
affected the daily lives of many individuals. The WestLINK project will be delivered in 3
stages to 2023. After a massive demolition undertaking, the reconstruction process included
widening the new freeway from 4 to 8 lanes, increasing the vertical clearances, and
constructing auxiliary lanes between interchanges. The new and improved highway is
expected to introduce a great relief on traffic management system and remove an
estimated 4,000 trucks a day from Parramatta Road and putting them underground—
triggering the opportunity for neighborhood revitalization.
The Australian Government has committed a concessional funding ($1.5 billion) to the project
so that WestLINK can deliver Stage 1 and Stage 2 concurrently in partnership with the NSW
The organizational structure for the M4 widening project is incredibly complex. The project is
composed of three very large prime contractors, two very large design firms, three
consultants, and two hundred subcontractors. Each group brought with them a unique way
of doing business and a distinct company culture. Dividing up the project and deciding who
oversaw which portions of the work was also very complex. With so many different entities
participating in the construction, it could be very easy for things to slip through the cracks and
for finger-pointing to ensue. Therefore, the selection of an appropriate Project Organization
was extremely important.
At the beginning, several contractors who were interested in this project included JPM Co.,
TOP Construction, and KLG Solution. However, the bonding and working capacity that the
project required was so high that none of these contractors would have been able to take on
the whole job alone. Hence all the three prime contractors together created WestLINK
Construction, a joint-venture company, which was awarded the primary contract for the
WestLINK hired three design teams to work with its in-house contractors and owner-retained
consultants. Besides the contractors and the designers, WestLINK also hired two consulting
companies as its owner-retained consultant to provide technical and management expertise:
Larson and Sons and McCartney Inc. Larson and Sons was the lead responsible for
communicating with the design team to ensure that the work was up to date. This allowed
WestLINK to be fairly detached from the project, performing only brief reviews on quality and
overlooking the design teams. Larson and Sons were the technical and management experts
while McCartney Inc. was in charge of design issues.
There were also about 180 subcontractors that bid on specialty jobs. In order to ensure that
local firms would be employed, subcontracting assignments were established based upon a
Competitive Procurement Process for any contract in excess of AUD 1.5 million.
WestLINK set up an integrated management team from all the project participants, which
was comprised of WestLINK Engineers, representative employees from WestLINK’s prime
consultant (Larson and Sons) who developed Request for Qualifications (RFQ) and Request
for Proposal (RFP) packages with the aid of the WestLINK Technical Support Manager, Mr.
F.Gilan; and other consultants (including Shawn Bergman, WestLINK’s design consultant)
and an Oversight Team, which consisted of WestLINK upper management. The integrated
management team also included a project manager (Mr.Jogn Wheety), a contracts manager
(Mr. John Hawks), and a Traffic Management Organizer (Mr. Ted Bourk) all from WestLINK,
as well as an NSW Road & Maritime representative.
Lastly, there were extensive uses of performance specifications in the RFP (Request for
Proposals); and WestLINK assigned the responsibility to the builders to monitor the quality
for all quantities of work related to their approaches.
Project Challenges
There were five main challenges faced by this project:
▪ enormous challenge to keep more than 140,000 vehicles moving through the project
corridor with a speed limit of 80 kilometre per hour.
▪ Maintaining a fast-track schedule, while controlling costs.
▪ Prioritizing the safety of workers and the public by diverting traffic from Paramatta
▪ Creating a unified cohesive team at the management level that included several
individuals from the owner, WestLINK and many other organizations.
▪ Meeting the deadline for the 2023, while setting an industry standard for future
design-build projects. For WestLINK, it was extremely important that the deadline is
met with no cost overrun the Government budget.
Deliverable details
1) Project Delivery Method
Recommend the best project delivery method (this is given by the LECTURER) for the M4
widening project based on the criteria that YOU think is most crucial to this project. Be
mindful that the types of delivery methods that need to be evaluated are Design-BidBuild, Design-Build and [email protected] You must document all your assumptions and rationale
for the selection of the project delivery system. All your suggested grading (the criteria,
weights, and scores) should come with justification and explain why you gave such grade
to each element of the selection matrix.
2) Financial Contract Type
Evaluate and recommend the best financial contract type for the M4 widening project
(from the list provided by the LECTURER) project based on the criteria that YOU think are
crucial to this project. The types of contract that need to be evaluated are Lump sum
contract, Guaranteed Maximum Price Contract and Cost Plus Fixed Fee Contract. All
grading must be justified and explained.
3) Procurement Method
Evaluate and recommend the best procurement method for the M4 widening project
(from the list provided by the LECTURER) project based on the criteria that are crucial to
this project. The types of procurement that need to be evaluated are Competitive,
Negotiated and Best Value. All grading must be justified and explained.
This document will form part A of the Tender report. It will be worth 15% of course

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