FACILITATE A MEETING

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                Student Name   Student ID   Date of Submission   I certify that while this assignment may have involved an element of collaborative group work, the outputs below are original and all my own work  
Assessment EAW 1.1
FACILITATE A MEETING
Contents
1.   Write a Notice of Meeting Letter 2
2. Write an Agenda for a meeting (per case study advised) 3
3. Write a debrief of the meeting that you facilitated /attended. 5
4. Complete the minutes of the meeting that you facilitated /attended. 6

[Company Name, address, phone email etc in this letterhead]
Date of Letter
Recipient name
Address
Dear [Name of recipient]
Re: [Name of Meeting e.g. Annual General Meeting of XYZ Limited]
[Letter body to include purpose,  invitation, date, time and  location. Note date of meeting must be at least 2 weeks after date of letter]
Yours sincerely
[Your name]
[Your Title e.g. Company Secretary]
On behalf of the Board or Directors

Agenda [Name of Meeting] [Location of meeting] [Date and Time of Meeting]
Invitees: [Name these]  
Item
Attachment
Led by:
Timing/ Mins
Minutes of previous meetingApproval of minutes from  [date of meeting]

[Name or initials]
[No of minutes e.g. 5]
[Item description][comments]  
 
[Name or initials]
No of minutes e.g. 5]
[Item description]     [comments]  
 
[Name or initials]
No of minutes e.g. 5]
[Item description] [comments]  
   
[Name or initials]
No of minutes e.g. 5]
AOB [comments]  
   
[Name or initials]
No of minutes e.g. 5]
Pre-reading:   
[attach here]
Program Report:  

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Project Reports:       
 

Dial-in details:   Country
      International toll-free
      International direct dial-in
Australia
1 800 102 779
+61 (0)8 8127 0902 (Adelaide) +61 (0)7 3018 0900 (Brisbane) +61 (0)2 6103 0903 (Canberra) +61 (0)3 8623 7215 (Melbourne) +61 (0)8 6267 0902 (Perth) +61 (0)2 8223 9167 (Sydney)
Sweden

+46 (0)8 5853 6687 (Stockholm)
Switzerland

+41 (0)44 800 9574 (Zurich)
UK United Arab Emirates  
0800 587 0980 800 0441 3078
+44 (0)207 365 5269  
USA   Japan
866 741 6174   00531 850126
+1 718 354 1071 (New York) +1 408 961 6509 (San Jose) +81 (0)3 3570 8183  
  Participant PIN: 892156720#Host PIN             597280264#
 

(You should write 300 – 400 words on this subject)
Think about the mock meeting you particpated in and drawing from this and other meetings that you have attended answer the following questions.
What were the most memorable things that worked well for your meeting?
What could have worked better and why?
Describe the key activities that a chairman/facilitator needs to do at each step in the end to end process.
Plan a meeting
Organise a meeting
Facilitate a meeting
Follow up after a meeting
What are the main challenges facing a meeting facilitator trying to manage an efficient and effective meeting (think of your experiences in your mock meeting)?
What are the biggest frustrations you discovered from attending meetings that were not well run?
Describe the feedback you would might give to an inexperienced facilitator  where a meeting didn’t go so well?
What actions will you take next  to improve your skills as a meeting facilitator/secretary/timekeeper/participant?

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Minutes [Name of Meeting] [Location of meeting] [Date and Time of Meeting]
  Chairman:   Attended by:   Apologies received from:    
Items Discussed  
Action By Whom:
Due Date
[Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column    
 
 
[Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column  
 
 
[Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column [Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column  
 
 
[Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column  
 
 
[Description] Comments   Descision (if any)     Further Action (If any) – complete action by and due date column  
 
 
  Date and time  of next meeting:   Location: Next Meeting:

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