Job Analysis Questionnaire Human Resource Management Governmental Funds presentation communicating change Universal Bank Home Eq…

FIND A SOLUTION AT Academic Writers Bay

Job Analysis Questionnaire
Employee Name:      
         
Title of Job:      
         
Division:    
           
Location of Work:    
           
Hours of Work/Shift Work:      
           
8.   Name and Title of your Immediate       Supervisor:  
             
PART “A” – JOB DESCRIPTION  
JOB SUMMARY
In a few words, provide a general description of your job.  In other words, what do you do?
 
 
 
 
 
 
 
 
 
 
 
 
 
 
PREAMBLE
In order for your job description to reflect accurately the position you currently occupy, it is essential that you describe clearly and precisely all the elements of your job.  Do not include any duties you volunteer to do.   (Please use an additional sheet of paper, if required.)
List the essential duties of your job that you regularly perform, indicating for each the frequency.
Frequency
ESSENTIAL DUTIES
DailyWeeklyMonthly
 
DailyWeeklyMonthly
 
DailyWeeklyMonthly
 
DailyWeeklyMonthly
         
DailyWeeklyMonthly
         
DailyWeeklyMonthly
         
DailyWeeklyMonthly
         
 
PART “B” – JOB ANALYSIS
 
QUESTION NO 1     EDUCATION
In the corresponding columns:
1 — Check the education level required by your employer for your job.
2 — Check the education level you consider is required to do your job.
3 – Check the education level(s) you have completed.
EDUCATION LEVEL
1
2
3
Grade 11 plus an additional program of up to one year, or Grade 12 graduation or equivalent   Describe:
 
 
 
 
Grade 12 graduation plus an additional program of up to one year or equivalent   Describe:
 
 
 
 
Grade 12 graduation plus an additional program of over one and up to two years or equivalent   Describe:
 
 
 
 
Grade 12 graduation plus an additional program of over two years and up to three years or equivalent   Describe:
   
 
   
 
Undergraduate University Level – Three years or equivalent   Describe:
 
 
 
 
Undergraduate University Level – Four years or equivalent   Describe:
 
 
 
 
Graduate level   Describe:
 
 
 
 
Other – Specify:    
 
 
 
 

SUPERVISOR’S COMMENTS ON QUESTION # 2
Are the responses to this question:                  Complete      Incomplete Do you agree with the responses?                    Yes               No  
Comments:      
                                                                                Supervisor’s Initials:      
 
QUESTION NO. 2 – EXPERIENCE
How many months and/or years of experience (acquired either on the job or elsewhere) are needed to acquire the skills necessary to do your job satisfactorily?  (i.e. the time required to learn internal and external procedures, resources, as well as specialized skills).
PERIOD OF TIME
PREVIOUS RELATED EXPERIENCE
ON THE JOB EXPERIENCE
 
up to one month
 
 
 
over 1 up to 3 months
 
 
 
over 3 up to 6 months
 
 
 
over 6 months up to 1 year
 
 
 
over 1 up to 2 years
 
 
 
over 2 up to 3 years
 
 
 
over 3 up to 4 years
 
 
 
over 4 up to 5 years
 
 
 
over 5 years – specify:
 
 
SUPERVISOR’S COMMENTS ON QUESTION # 2
Are the responses to this question:                  Complete      Incomplete Do you agree with the responses?                    Yes               No  
Comments:      
                                                                                Supervisor’s Initials:      
 
QUESTION NO. 3 – JUDGEMENT/INITIATIVE
These questions measure the problem-solving and judgment required by your job.  What kinds of decisions or judgments are typically required by the position?  How difficult is it to come up with a solution?  What guidelines or precedents exist?  Who is available to assist you in solving problems and making decisions?  Who is responsible for the action on the judgment?
Choose the statement that describes the regular decision-making authority in your job.
 
The job usually involves routine decisions only, requiring little decision-making ability
 
Problems faced on the job tend to be somewhat routine with infrequent unusual situations.
 
Problems faced on the job tend to be more routine, typically requiring a decision made by weighing alternatives within the framework of options.
 
Problems faced on the job are typically unique requiring a decision.  Incumbents frequently refer recommendations for approval.
 
Problems faced on the job are complex and unique.  You may often need to create new solutions.  Ultimately responsible for resolving problems and may develop policy.
 
Problems faced on the job are complex and unique.  You often create new solutions and are responsible for making decisions that set organization wide precedents.
Consider the regular or typical kinds of problems you solve or decisions you must make while doing your job.  Do you:
 
NEVER
SOMETIMES
OFTEN
ALWAYS
Follow specific instructions or procedures
 
 
 
 
Consult with your colleagues
 
 
 
 
Use well-defined methods from a number of established procedures or guidelines
 
 
 
 
Modify or change established methods, procedures or guidelines
 
 
 
 
Develop new solutions for which there are no guidelines or precedents
 
 
 
 
When there is a situation you have not encountered before, what do you do?  Check all responses that apply.
 
NEVER
SOMETIMES
OFTEN
ALWAYS
I ask my supervisor what to do
 
 
 
 
I consult with my colleagues (team)
 
 
 
 
I read manuals and figure out what to do
 
 
 
 
I decide what to do based on my previous experience and by checking guidelines or precedents
 
 
 
 
I research or consult a number of sources to make the best choice/decision
 
 
 
 
How often must you make decisions or judgments where the outcome is unpredictable?  Check one only, and give an example.
SELDOM
 
OCCASIONALLY
 
FREQUENTLY
 
SUPERVISOR’S COMMENTS ON QUESTION # 3
Are the responses to this question:                  Complete      Incomplete Do you agree with the responses?                    Yes               No  
Comments:      
                                                                                Supervisor’s Initials:      
QUESTION NO. 4 – KNOWLEDGE – MACHINERY, EQUIPMENT AND PROCESS
This question measures the knowledge required in your job for the machinery, equipment and processes you use in order to complete your assigned tasks.  It considers both the type of machinery and equipment used and the extent to which you are responsible for having an in-depth understanding of how your machinery and equipment functions, and of how your machinery and equipment interrelates with other pieces of machinery and equipment. 
Choose this statement which best describes the knowledge required in respect of machinery and equipment and process in your job.
____ The job requires a basic knowledge of the operation and care at machinery or equipment; the basic operation for data entry and retrieval; a basic knowledge of process using standard procedures.
____ The job requires the operation and/or care and proper usage of machinery; and adapting applications by using standard software; requires overall understanding of how process works; is able to identify machinery and/or for problems; seeks out more effective methods of work.
____The job requires understanding of machinery and/or equipment and/or extensive and specialized knowledge of work process; manipulates complex data; troubleshoots or develops work aids.
____ The job requires insight and expert understanding of rules and strategies required for the use of machinery and process by department wide or organization wide basis.
____ The job requires extensive insight and corporate level understanding of the roles and strategies for the use of machinery and equipment and process.  Position will determine the need for professional intervention for the entire organization.
 
SUPERVISOR’S COMMENTS ON QUESTION # 4
Are the responses to this question:                  Complete      Incomplete Do you agree with the responses?                    Yes               No  
Comments:      
                                                                                Supervisor’s Initials:      
QUESTION NO 5  MENTAL EFFORT
Give a few examples of the kinds of most common tasks or activities requiring concentration in your job.  (use a high degree of concentration and visual attention while inputting and calculating/reading and deciphering complex case notes.)
 
 
 
Duration
Frequency
Give examples of mental effort:
Approx. hrs/day
Once in a while
Several times daily
Most working hours
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Are there interruptions or distracting influences?
Please  explain:
 
 
 
 
 
SUPERVISOR’S COMMENTS ON QUESTION # 5
Are the responses to this question:                  Complete      Incomplete Do you agree with the responses?                    Yes               No  
Comments:      
                                                                                Supervisor’s Initials:      
QUESTION NO 6  PHYSICAL ACTIVITY
Not taking into account exceptional circumstances, does your job require?
Examples of physical activities:
Up to and including 1 hr/day
Over 1hr up to 2 hrs/day
More than 2 hrs/day
Work in a seated position; driving a car; observation;   Specify:  

YOU MAY ALSO READ ...  The role of political parties in American politics.

Use of manual tools such as a saw, pliers, hammer, etc.; lifting of light materials (less than 5 kg.); driving of a truck, tractor; operation of the controls of a machine; sweeping, cleaning, shovelling.   Specify:  

Use of tools such as an asphalt rake, etc.; lifting of materials of moderate weight (over 5 kg up to 10 kg); climbing a ladder; pushing or pulling of carts; moving of equipment or patients in a wheelchair.   Specify:  

YOU MAY ALSO READ ...  Flash drum

Use of tools such as a sledge hammer; lifting of heavy materials (over 10 kg); operation of pneumatic tools; pushing or holding large equipment; working in a difficult position (leaning, crouching, etc.).   Specify:  

Lifting, pushing or pulling with extreme effort; the holding or lifting of patients/handicapped students; the pushing or holding of heavy equipment or material.   Specify:  

Other: Specify:      

During the course of a working day or shift, what period of time are you required to:
Activity
Approximate hrs/day

Sit at a desk or machine, etc.
 

Walk
 

Stand at a counter, or machine, etc.
 

Stoop/crouch/kneel
 

Climb up and down stairs
 
 
Other – please explain
 
SUPERVISOR’S COMMENTS ON QUESTION # 6
Are the responses to this question:                  Complete     Incomplete Do you agree with the responses?                    Yes              No  
Comments:
 
                                                                                                                Supervisor’s Initials:
QUESTION NO. 7 – SUPERVISION OF OTHERS
Which statement best describes your responsibility for supervision of the work of others?  Note that training of others is included in contacts.
 
No responsibility for supervision of others
 
Supervise others who do essentially the same work
 
Supervise others who hold different positions within the same area of activity
 
Supervise others who hold different positions within different area of activity
 
Other – Specify:
Does your job require you to perform any of the following:
Please include staff, students, volunteers, contractors, etc. when answering the questions.
 
Frequency
 
 
Rarely
Occasionally
Regularly
To Whom? (Job Title)
Provide guidance, instruction and direction to others
 
 
 
 
Schedule and/or coordinate work of others
 
 
 
 
Assign work and/or personnel
 
 
 
 
Maintain quality, accuracy, quantity of work of others
 
 
 
 
Develop work procedures and training for others
 
 
 
 
Other – Specify
 
 
 
 
How many people do you supervise?                                   
SUPERVISOR’S COMMENTS ON QUESTION # 7
Are the responses to this question:                  Complete     Incomplete Do you agree with the responses?                    Yes              No  
Comments:
 
                                                                                    Supervisor’s Initials:

It is recognized that innocent errors can happen when carrying out job duties.  Such errors are not classed as careless mistakes and are not punishable.
Which statement best describes the likely consequences of an error in dealing in your work?  Please give examples of significant errors which could be made in the your job and indicate the consequences such as delays, financial loss, effect on others, disruption or delay of service, or loss of time or resources.
Any error would have little or no direct consequences on others.  I could correct it myself.  Work is routinely checked.   Explain:    
Connectivity involving others could be delayed or an error would result in minor loss of resources or time.   Explain:    
Others could suffer damages or some physical/psychological discomfort; or an error would result in significant loss of time or resources.  Errors could cause some embarrassment within the department or organization.   Explain:    
Others could suffer significant physical/psychological harm; probable errors could involve serious loss of time or resources or significant embarrassment within the organization.   Explain:    
Others could suffer permanent physical/psychological impairments; probable errors could involve major expenditure of time or resources or cause severe embarrassment with in the organization.   Explain:      

YOU MAY ALSO READ ...  International Business course.

From the list below, identify the usual contacts you are required to make in your job.  Communication skills include oral presentations, writing, listening and/or observation skills.  Choose the words that best describe the nature or purpose of your contact from the following list of words:
Obtain or hand out information
1
Problem solving for others
4
Counsel
7
Explain and exchange information
2
Interpret/resolve conflicts
5
Mediate/Negotiate
8
Handle complaints
3
Teach/train
6
No contact
9
Contacts
 
Explain the purpose or nature of contact
Business representatives
 
 
Clients
 
 
Contractors/Suppliers
 
 
Employees in the same department as yours
 
 
Employees in another department
 
 
Family
 
 
General public
 
 
Heads of departments (other than yours)
 
 
Patients
 
 
Other Professionals
 
 
Representatives of professional agencies/governments
 
 
Salespersons
 
 
Students
 
 
Teachers
 
 
Volunteers
 
 
Other – Specify:
 
 
 
SUPERVISOR’S COMMENTS ON QUESTION # 9
 
 
Are the responses to this question:                  Complete     Incomplete Do you agree with the responses?                    Yes              No  
 
 
Comments:
 
 
 
 
 
                                                                                    Supervisor’s Initials:
 

Do you work:  
Year round
Spring
Summer
Fall
Winter

Equally indoors and outdoors

Always indoors

Outdoors more often

Indoors more often

Are you exposed to any of the following conditions:

Foul language/Verbal abuse   Explain:  

Physical abuse   Explain:  

Threats   Explain:  

Clients, patients, students, taxpayers, general public, etc. who are difficult to deal with   Explain:  
Are you able to reschedule work to avoid travelling in severe weather?
 
YES
 
NO
SUPERVISOR’S COMMENTS ON QUESTION # 10
Are the responses to this question:                  Complete         Incomplete Do you agree with the responses?                    Yes                    No  
Comments:
                                                                                                                               
                                                                                                      Supervisor’s Initials:
PART “C”  –  IMMEDIATE SUPERVISOR (NON-UNION)
Supervisors must review and sign off this questionnaire as their understanding of the position may differ from that of the employee.  Do not change the employee’s description of his/her position.  Remember that the sole purpose of the questionnaire is to provide information to be used by Human Resources to write accurate job descriptions.  The information provided in the previous pages must not be used to evaluate the employee’s performance, and your comments must not concern performance. YOUR COMMENTS MUST BE CONCERNED SOLELY WITH JOB CONTENT. (Please use an additional sheet of paper, if required.)
SUPERVISOR’S SUMMARY
(Please add any additional information or comments)
 
 
 
 
 
 
____________________               ____________________               ________________
Signature of Immediate                    Date                                                    Telephone #
Supervisor
Please forward the completed questionnaire to Human Resources.
If this questionnaire is being submitted on behalf of a group of employees doing the same job, then each employee must sign to indicate that he/she agrees with the responses.
            Signature                                                                              Date
            Signature                                                                              Date
            Signature                                                                              Date

Order from Academic Writers Bay
Best Custom Essay Writing Services

QUALITY: 100% ORIGINAL PAPERNO PLAGIARISM – CUSTOM PAPER