Task 1- Case Study

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BSBSUS501 Develop workplace policy and proceduresAssessmentTask 1- Case Study (Policy update and implementation)Candidate NameStudent IDAssessor NameDatePerformance objectiveFor this assessment learners are required to review existing policy documents and compare themto regulatory documents and current organisational usage. A report is required that outlinesrevised policy documents and describes the implementation process.Assessment descriptionYou are required to examine and review the MacVille policy and procedure documents (in theadditional resources of your Student Workbook) to determine the shortfalls between requiredsustainable practices and documented approaches.In doing this you will need to review current usage of resources to gain an understanding ofpotential for recommending change to organisational practices. After evaluation of thisinformation, you will need to outline revised policy documents for MacVille together with adescription of the approaches that can be taken to implementation of the revised policydocuments.Assessment instructions1. Review the case study information provided (attached), policy and procedure documents(in the Appendices of your Student Workbook) and legislative and regulatory documentsthat describe compliance requirements for the business sector.2. Complete 10 activities using the space and format provided. Alternatively, you may createyour own format and complete all the lactivities.DALTONCOLLEGEfor sustainabilityAssessment task 1/Assessment Task 1 -V2 Page 1 of 20Assessment submission specificationYou must complete all the following activities and submit:Activity 1
•Activity 2
Identify and describe required sustainability initiatives for MacVille.
• Research and describe best practice models relevant to the business sector, especially as itrelates to this case study.Activity 3• Identify and describe shortfalls in the existing policy and procedure documents, by comparingresearch and information supplied.Activity 4• Make recommendations for the existing policy options based on likely effectiveness,timeframes and budget.Activity 5• Clearly identify and summarise the scope of changes and new documents required that willneed to be made to the MacVille policy and procedure set to ensure compliance withrequirements of future sustainability initiatives.Activity 6• Identify and describe who could be consulted with to review and develop the revision andcreation of policy documents.Activity 7• Develop sustainability policy that reflects MacVille’s commitment and new sustainabilityinitiative as an integral part of business planningActivity 8• Review the current resources usage for the organisation (as per the case study informationattached).Activity 9• An explanation of how you developed policy that reflects Macville’s commitment tosustainability and as a business opportunity.Activity 10• Develop an implementation plan for the new and revised policy documents including reviewand monitoring approaches, responsibilities, consultation and continuous improvement toolsD ALTONCOLLEGEAssessment task 1/Assessment Task 1 -V2 Page 2 of 205 ^ D ALTONCOLLEGECase study – Sustainability initiative of MacVille EnterprisesSam MacVille, the Business Manager of MacVille Enterprises has reviewed some of MacVille’s operationsand has observed that resource use in the head office is not aligned with sustainable work practices beingpromoted by the Sustainability Team. He realises that this is at least partly due to existing MacVille policyand procedure documents not reflecting current business sector requirements. Some of the initiativesSeamus wants to see implemented include:1. re-programming of all air-conditioning services in the head office to be only active in normalbusiness hours:a. currently air-conditioners are manually switched on and offb. It is the responsibility of the last staff member leaving each day to turn them all off – this israrely done, and most commonly all air-conditioners are left running 24 hours per day.2. lights being switched off at night3. better sorting of recyclable paper from general rubbish4. encouraging staff use of dual-flush capability of toilets.MACVILLE PTY LTD188 Brunswick Street, Fortitude Valley, Queensland 4006Expense ReportJanuary 2016
Account description
JanuaryExpenses($)
PaperToner (Printer)Toner (Photocopier)Service (Photocopier)Electricity
2,384.02686.00948.003,159.86489.56
Water
33.25
SewerageWaste removal (Recycle)Waste removal (General)
507.781,832.832,291.0412,332.34
Assessment task 1/Assessment Task 1 -V2 Page 3 of 20D A L T O NCOLLEGEMacVille Press Release (#2016-37)New environment approach for MacVilleJanuary 18, 2016Mary Belucci – Business ManagerThe Steering Committee at MacVille Enterprises has today released information about a newdirection the company is taking. MacVille is instituting a new work team within their head office withthe objective of assisting MacVille to become a leading practitioner in-triple bottom line sustainablepractices within the coffee industry.The team will be tasked to review work practices within all of MacVille’s activities, especially thecoffee buying, roasting and coffee shops. They will be required to develop best practice models toincrease sustainability practices across the organisation. This will involve training and educating allstaff through use of internal professional development opportunities, newsletters and other similarapproaches.The work team is also required to develop materials to inform and educate clients and the generalcommunity about MacVille’s sustainable activities and encourage participation in activities andpractices that lead to better environmental outcomes.MacVille will be recruiting internal and external (yet to be advertised) staff to fill places in the newwork team, and will require individuals capable of working within a team to investigate and solveproblems. Vital to this team will be the inclusion of a highly skilled individual capable of reviewinghighly technical documents and consequently developing plain language internal memos and externalpublicity materials.End of press releaseAssessment task 1/Assessment Task 1 -V2 Page 4 of 20•ALTONC O L L E G EActivity 1Identify and describe required sustainability initiatives for MacVille.Sustainability initiatives for MacVille1 2 3 4Activity 2 «Research and describe best practice models relevant to the business sector, especially as it relatesto this case study.Best practice modelOrganisation nameBest practiceAssessment task 1/Assessment Task 1 -V2 Page 5 of 20D ALTONCOLLEGEBest practice modelOrganisation nameBest practiceBest practice modelOrganisation nameBest practiceAssessment task 1/Assessment Task 1 -V2 Page 6 of 20D ALTONCOLLEGEActivity 3Identify and describe shortfalls in the existing policy and procedure documents, by comparingresearch and information supplied.Shortfalls Description1 2 3 4 5Activity 4Make recommendations for the existing policy options based on likely effectiveness> timeframesand budget.Existing policy options Recommendations effectiveness Timeframe BudgetJAssessment task 1/Assessment Task 1 -V2 Page 7 of 20D ALTONCOLLEGEActivity 5Clearly identify and summarise the scope of changes and new documents required that will needto be made to the MacVille policy and procedure set to ensure compliance with requirements offuture sustainability initiatives.Scope of changes Required new documentsActivity 6Identify and describe who could be consulted with to review and develop the revision and creationof policy documents. X*Individuals and/or groups to consult Reason for consultationAssessment task 1/Assessment Task 1 -V2 Page 8 of 20DALTON– COLLEGEActivity 7Develop sustainability policy that reflects MacVille’s commitment and new sustainability initiativeas an integral part of business planning. Include in the policy:a. Purposeb. Scopec. Responsibilityd. Relevant legislation and standardse. Update / Authority.f. Sustainability principlesg- Sustainability proceduresSustainability PolicyPurposeScopeResponsibilityRelevant legislation andstandardsAssessment task 1 /Assessment Task 1 -V2 Page 9 of 20D ALTONCOLLEGEUpdate / Authority.Sustainability principles1. Sustainable use of energy2. Sustainable use of water3. Sustainable use of paper4. Sustainable use ofSewerage5. Sustainable wasteremoval6. Sustainable printingSustainability proceduresAssessment task 1/Assessment Task 1 -V2 Page 10 of 20DALTONCOLLEGEAssessment task 1/Assessment Task 1 -V2 Page 11 of 20S S & D ALTONCOLLEGEActivity 8Review the current resources usage for the organisation (as per the case study informationattached).Current usage informationExpense report of MacVille describes the information on current resource usage as follows:Resource usage Monthly cost $For printingFor electricityFor waterFor sewerage and waste removalTotal cost for resource usage for a monthActivity 9An explanation of how you developed policy that reflects Macville’s commitment to sustainability and as abusiness opportunity.Assessment task 1/Assessment Task 1 -V2 Page 12 of 20•ALTONCOLLEGEActivity 10Develop an implementation plan for the new and revised policy documents that includes:a. a description of the sustainability initiatives being implementedb. Prioritise sustainability implementation with objectives, targets, actions timelines,costs and persons responsible for the initiative implementation and sustainability orenvironmental targets and/or key performance indicators compared to currentresource usagec. strategies/actions to minimise resource use, reducing toxic material and hazardouschemical use and employing life cycle management approachesd. an outline of the monitoring approaches to gather reporting information throughoutthe implementation stagee. a description of individual and team responsibilities throughout the implementationstage and procedures to help implement workplace sustainability policyf. an ongoing method to identify and consult with a diverse range of stakeholders as akey component of the policy development processg. a description of how continuous improvement for the process will be implementedand managed.Description of the sustainability initiatives being implementedAssessment task 1/Assessment Task 1 -V2 Page 13 of 20Implementation plan
i
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Priority tablePriority/TaskaspectObjective TargetAction item(s)Due date
(StartEnd)
and
Cost ($) PersonsResponsible1.2.3.4.5.Assessment task 1/Assessment Task 1 -V2 Page 14 of 20DALTON‘ COLLEGEStrategies to achieve the desired resultsPriority 1 – Energy, Air-conditioningTask Activity Cost(if any)TimeframePersonsResponsibleStart End1 2 3 4 5Priority 2 – Lighting energyTask Activity Cost(if any)Timeframe PersonsResponsibleStart End1 2 3 4 5Assessment task 1/Assessment Task 1 -V2 Page 15 of 20D ALTON‘ COLLEGEPriority 3 – Water usageTask Activity Cost Timeframe Persons(if any) Start EndResponsible1 2 3 4 5Priority 4 – Paper usage (Recyclable paper)Task Activity Cost Timeframe Persons(if any) Start EndResponsible1 2 3 4 5Assessment task 1/Assessment Task 1 -V2 Page 16 of 20D A L T O N– COLLEGEPriority 5 – General waste reductionTask ActivityCost Timeframe Persons(if any) Start End Responsible1 2 3 4 5Assessment task 1 /Assessment Task 1-V2 Page 17 of 20DALTONCOLLEGEMonitoring arrangementThe following describes the monitoring approaches to gather reporting information throughout the implementationstagePriority Monitoring actions Timeframe1.2.3.4.Responsibilities of teams and individuals
Sustainability needs
Relevant groups andindividuals
ResponsibilitiesAssessment task 1/Assessment Task 1-V2 Page 18 of 20D ALTONCOLLEGEOngoing consultation planConsultation Method Timeframe ResponsibleContinuous improvement processYou are required to use a continuous improvement method/tool.Assessment task 1/Assessment Task 1 -V2 Page 19 of 20Q p ) DALTONCOLLEGENote: The following is only one option /format. Candidate may use any continuous improvement tool.Application of PDCA continuous improvement model for MacVille1. Plan Tools to beusedrsjao Tools to beused3. Check Tools to beused4. Act Tools to beusedAssessment task 1/Assessment Task 1 -V2 Page 20 of 20^ W ALTON‘••’j > COLLEGEBSBSUS501 Develop workplace policy and procedures for sustainabilityAssessmentTask 2- Presentation (Review policy implementation)Candidate NameStudent IDAssessor NameDatePerformance objectiveThis assessment is conducted to assess your ability to review implementation of changes to policy andprocedures, and report on progress and required modifications.Assessment descriptionUsing simulated workplace, MacVille Industries and the following scenario and the sustainability policy youhave developed in Assessment Task 1 and its implementation plan, you are required to review theimplementation of MacVille sustainability policy. You will then prepare and deliver a presentation to themanagement team (class and the assessor) detailing the outcomes of sustainability policy implementation.Assessment instructionsReview the following scenario of simulated workplace, MacVille Industries and the assessment task 1 youhave completed to prepare and deliver a presentation as specified by your assessor. Include the followingpoints in your presentation:1. Scope of sustainability policy for MacVille Industries2. Policy options included and consideration of effectiveness, timeframe and budget in terms ofminimizing resource use, reducing toxic materials and hazardous chemical use3. Methods of implementation of employing life cycle management approaches and continuousimprovement that includes:a. agreed outcomes,b. performance indicators to measure the outcome,c. activities to be undertaken to implement the policy,d. assigned responsibilities to implement the policye. record keeping to review,f. review strategy and improvement processes4. Promotion of sustainability policy and expected outcomes5. Outcomes of review of sustainability policy implementation after three months of implementationand their documentation and provision of feedback to relevant key personnel and stakeholdersAssessment task 2/Assessment Task 2 -V2 Page 1 of 2D A L T O NCOLLEGE6. Investigation details of success or failures of the policy implementation7. Monitoring and identifying trends that may require remedial actions8. Promotion of continuous improvement of performance of sustainability9. Any modifications required for the policy to ensure improvements are taking place and recordingsystems to track continuous improvements in sustainability approaches10. Consultation session with relevant stakeholders to generate engagement with sustainability policydevelopment, implementation and continuous improvementAssessment submission specificationYou must deliver a presentation (as date and times allocated by your assessor) and submit a hard copy ofthe presentation slides to the assessor.Scenario – Sustainability implementation review of MacVille EnterprisesSam MacVille, the Business Manager of MacVille Enterprises has reviewed MacVille’s sustainabilityimplementation over the sustainability initiative and the new policy developed by you three months ago.He has asked you to conduct a review the workplace sustainability policy implementation andcommunicate workplace sustainability policy implementation outcomes to the management team. You alsohave gathered the following expense report for the last three months. You are required to analyse thetrends of the sustainability outcomes and deliver a presentation to highlight successes or otherwise ofsustainability policy implementation.MACVILLE PTY LTD188 Brunswick Street, Fortitude Valley, Queensland 4006Expense ReportJ a n u a r y – M a r c h 2016Account description JanuaryExpenses($)FebruaryExpenses($)MarchExpenses($)Paper 2,384.02 2,264.82 2,196.87Toner (Printer) 686.00 651.70 632.15Toner (Photocopier) 948.00 900.60 873.58Service (Photocopier) 3,159.86 3,001.87 2,911.81Electricity 489.56 465.08 451.13Water 33.25 31.59 30.64Sewerage 507.78 482.39 467.92Waste removal (Recycle) 1,832.83 1,741.19 1,688.95Waste removal (General) 2,291.04 2,176.49 2,111.1912,332.34 11,715.72 11,364.25Assessment task 2/Assessment Task 2 -V2 Page 2 of 2•ALTONCOLLEGEBSBSUS501 Develop workplace policy and procedures for sustainabilityAssessmentTask 3- Written QuestionsCandidate NameStudent IDAssessor NameDatePerformance objectiveThe objective of this written test is to assess your ability to demonstrate your knowledge in developingworkplace policy and procedures for sustainability against the required knowledge evidence.Assessment descriptionThis assessment is written test to assess your ability to demonstrate your knowledge in developing workplacepolicy and procedures for sustainability. Using the space provided, write your answers.Assessment instructions1. Written test will be conducted during the allocated times determined by your trainer/assessor.2. Follow the instructions provided by your trainer/assessor.3. Write answers to all the following knowledge test questionsAssessment submission specificationYou must submit this paper with written answers to the questions in the space provided.Assessment task 3/Assessment Task 3 -VZ Page 1 of 3Q P > > D ALTONCOLLEGEQuestionnaire1. Outline the environmental or sustainability legislation, regulations and codes of practiceapplicable to an organisation.2. Identify internal and external sources of information and explain how they can be used toplan and develop the organisation’s sustainability policy.Assessment task 3/Assessment Task 3 -V2 Page 2 of 3ALTONCOLLEGE3. Explain policy development processes and practices.4. Outline organisational systems and procedures that relate to sustainability.5. Outline typical barriers to implementing policies and procedures in an organisation andpossible strategies to address them.Assessment task 3/Assessment Task 3 -V2 Page 3 of 3

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